Privacy Policy

1. Data Protection Overview

Responsible party under GDPR

Soulsites OÜ
Harju maakond Tallinn
Lasnamäe linnaosa Lõõtsa tn 5-11
11415 Estonia

Contact person: Christian Wedel
Reg. No.: 14897755
VAT: EE102232116
E-Mail: info@soulsites.de
Mobile: +49 160 2734419 (not a support number)

Content responsible:
Christian Wedel (info@soulsites.de)

Fundamentals

This privacy policy is intended to inform users of our website in accordance with the General Data Protection Regulation (GDPR) about the type, scope and purpose of the collection and use of personal data by Soulsites OÜ.

We take the protection of your personal data very seriously and treat your personal data confidentially and in accordance with the statutory data protection regulations as well as this privacy policy.

We would like to point out that data transmission on the Internet can fundamentally be associated with security vulnerabilities. Complete protection against access by third parties is not possible.

2. Data Collection on Our Website

Automated Data Collection When Visiting Our Website

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

• Information about the browser type and version used
• The user’s operating system
• The user’s IP address
• Date and time of access
• Websites from which the user’s system reaches our website
• Websites that are accessed by the user’s system via our website

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data serves to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing according to Art. 6 Para. 1 lit. f GDPR also lies in these purposes.

The data is deleted as soon as it is no longer required to achieve the purpose of its collection. In the case of collecting data to provide the website, this is the case when the respective session has ended.

Hosting

Our website is hosted by webgo. The provider is webgo GmbH, Wandsbeker Zollstraße 95, 22041 Hamburg, Germany.

For details on data processing by webgo and the contractual terms, please refer to webgo’s privacy policy: https://www.webgo.de/datenschutz/.

The use of webgo is based on Art. 6 Para. 1 lit. f GDPR. We have a legitimate interest in the most reliable possible presentation of our website. If appropriate consent has been requested, processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; consent can be revoked at any time.

Data Processing Agreement

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract required under data protection law, which ensures that they only process the personal data of our website visitors according to our instructions and in compliance with the GDPR.

3. Collection and Storage of Personal Data and the Nature and Purpose of Their Use

Contact Form

If you have any questions of any kind for us, we offer you the opportunity to contact us via a form provided on the website. It is necessary to provide a valid email address so that we know who the inquiry comes from and can respond to it. Additional information can be provided voluntarily.

Data processing for the purpose of contacting us is carried out according to Art. 6 Para. 1 lit. a GDPR based on your voluntarily given consent.

The data you enter in the contact form remains with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after completing the processing of your inquiry). Mandatory legal provisions – particularly retention periods – remain unaffected.

Newsletter with Mailerlite

If you would like to receive the newsletter offered on the website, we need an email address from you as well as information that allows us to verify that you are the owner of the specified email address and agree to receive the newsletter. No further data is collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

For sending our newsletters, we use MailerLite, a service of UAB “MailerLite”, Paupio g. 46, Vilnius, LT-11341, Lithuania. Your email address and other data you provide are stored on MailerLite’s servers. MailerLite uses this information to send and evaluate newsletters on our behalf.

Processing of data entered into the newsletter registration form is based exclusively on your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke the consent given for storing the data, the email address, and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of data processing operations that have already taken place remains unaffected by the revocation.

The data you have deposited with us for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and deleted after canceling the newsletter subscription both from our servers and from MailerLite’s servers. Data stored with us for other purposes remains unaffected.

Further information can be found in MailerLite’s privacy policy at: https://www.mailerlite.com/legal/privacy-policy

4. Cookies and Tracking Tools

Cookies

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that enables unique identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

We also use cookies on our website that enable analysis of users’ surfing behavior.

The user data collected in this way is pseudonymized by technical precautions. Therefore, assignment of the data to the accessing user is no longer possible. The data is not stored together with other personal data of the users.

The legal basis for processing personal data using cookies is Art. 6 Para. 1 lit. f GDPR.

Cookies are stored on the user’s computer and transmitted from there to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may not be possible to use all functions of the website to their full extent.

Cookie Consent with Pixelmate

In order to optimally use the services we use and to respect your decision in accordance with legal requirements, we use GDPR Pixelmate, developed by Christian Wedel (https://wp-dsgvo-plugin.com) and Sabrina Keese-Haufs (https://lawlikes.de/). When you visit our website, you can use Pixelmate to control which of the services we use you would like to consent to. Your decision is stored separately for each service we use. You can change this setting at any time by using the “cookies” link at the bottom left of the website. Pixelmate does not store any personal data.

Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google LLC (“Google”). Google Analytics uses cookies that are stored on your computer and enable analysis of your use of the website.

The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. Due to the activation of IP anonymization on this website, however, your IP address will be shortened by Google beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activities and to provide other services related to website usage and internet usage to the website operator.

The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by appropriate setting of your browser software; however, we point out that in this case you may not be able to use all functions of this website to their full extent.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google as well as the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout.

The use of Google Analytics is based on our legitimate interest in needs-based design, statistical evaluation and efficient promotion of our website according to Art. 6 Para. 1 lit. f GDPR. If appropriate consent has been requested, processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; consent can be revoked at any time.

Further information on terms of use and data protection can be found at https://www.google.com/analytics/terms/de.html or at https://policies.google.com/privacy.